Emails are used by all of us for different types of conversations.
The first step towards managing your email response rate is to know which emails are important and need an immediate response and which can be deleted.
For specific types of actions, emails are grouped into the following 6 categories:
Respond on the same day
If urgent, reply immediately. If important, reply by the end of the day.
Respond at a later date
To reply to such emails, it is advised to schedule a time in the future on your calendar.
Response is optional
These emails need no response, but it would be considered nice to reply.
No response needed
These emails are not so important and can be archived or deleted.
Read in spare time
Such emails can be moved to a separate folder and read in your spare time.
File into folders
Travel arrangements, copies of important documents, receipts and others need to be sorted into separate folders for easier access.